Workplace Experience Coordinator

With offices in Brighton and Skopje and a team in Serbia, Sopro provides sophisticated digital marketing services to hundreds of businesses, from innovative start-ups to global brands.

As the UK’s leading B2B sales engagement service provider, with 150+ employees and backed by 10+ years of multi-award-winning results, maturity and scale, Sopro offers a powerful and unique sales engagement proposition. Our relentless focus on innovation makes it an exciting time for both our teams at Sopro and our clients.

Sopro is committed to providing an inclusive, rewarding and fun place to work and received a “Best Place to Work” award at the UK Business Awards 2021.

THE ROLE

We're looking for a passionate, people-focused Workplace Experience Coordinator to create an office where people genuinely enjoy coming to work.

You'll be the driving force behind our workplace experience - ensuring everything runs smoothly while building a welcoming, vibrant workplace through thoughtful experiences, engaging events, and an exceptional office environment. You'll be the heartbeat of our Brighton office - the person who notices what makes a workday better and does something about it. You'll collaborate closely with our Office & Facilities team, based in our Skopje, North Macedonia office, aligning on processes, budgets, and shared initiatives across both locations.

This is an ideal opportunity for someone who loves creating great experiences, thrives in a fast-paced environment, and enjoys balancing operational excellence with creativity.

This is a part-time role based in our Brighton office, at 20 hours per week: 9:00am–1:00pm, Monday to Friday. Core hours are set in the mornings to align with day-to-day office operations, guest and new-starter welcome, and supplier deliveries. On occasion, and in line with events, socials, or seasonal activities, the working pattern may be adjusted, for example, moving an individual day to a 1:00pm–5:00pm slot, or working a mixed pattern across the week. Any changes will be planned and agreed in advance.

KEY RESPONSIBILITIES

• Plan and run initiatives that build connection and belonging across the Brighton office

• Organise events/social activities according to a set budget; socials, celebrations, wellbeing moments, seasonal events, and one-off surprises that make the office memorable

• Track and measure workplace experience, using feedback and engagement trends to understand what's working and where to improve

• Recommend and introduce new initiatives that keep the workplace experience fresh and evolving

• Oversee the day-to-day running of the office, ensuring a safe, efficient and enjoyable workplace.

• Support with other office & facilities duties as required (i.e supplies, general office management, international travel management) to ensure the office runs smoothly

• Design and deliver a warm, well-organised welcome for new starters so their first days feel personal, not procedural

• Welcome guests, candidates, and visitors so every interaction with Sopro's office reflects our culture

• Support the Global Office & Facilities Manager in maintaining a safe and compliant workplace by coordinating local Health & Safety activities, including liaising with suppliers, maintaining records, assisting with risk assessments, and ensuring required checks are completed on time.

• Support the Marketing team by capturing and sharing day-to-day moments from the Brighton office (events, socials, and everyday office life) for use in “Life at Sopro” social media content

• Partner closely with the People & Culture team to align workplace initiatives with the wider employee experience

• Actively look for ways to improve the workplace experience rather than waiting to be asked

ABOUT YOU

• Experience planning and running events and company gatherings

• Comfortable managing a budget: tracking spend, comparing costs, and negotiating with suppliers

• A confident organiser who thrives on juggling multiple priorities

• Equally comfortable managing operational tasks and creative projects

• Enjoys creating community and memorable moments, not just ticking off admin tasks

• Energetic with a positive, can-do attitude

• A genuine host - someone who notices what makes others feel welcome and cared for

ABOUT US

We’re the people behind the prospects. For all the clever tech, what makes the Sopro service stand out is the people. As we like to tell our clients, we’re a team not a tool.

Our values permeate Sopro Group through our behaviours, not only as people but across the business.

We invest in our people, their development, our products and our working environment. We are ambitious, not only as a business but by encouraging passionate and imaginative collaboration. We are people who are proud of our identity and celebrate each other’s successes, whilst giving back to our local communities. We are open and transparent, with our clients and our people – each team member has a voice, and we ensure it is heard!

WHAT WE OFFER

At Sopro we invest in our people – they are what makes our company great and we work hard to make sure that everyone feels like a valued member of the team.

Benefits and perks that we offer include:

• Career progression plan – Well-structured career progression path supported by regular 360-degree feedback.

• Company profit sharing – We believe in sharing in our success, as such we’ll reward your loyalty by sharing 10% of the company’s gross profit with employees.

• 25 Days Annual leave  – We recognise that annual leave goes way beyond being a ‘perk’, it’s a health and wellbeing essential, which is why we offer 25 days annual leave (pro-rata for part-time employees) plus bank holidays. Not right for you? You also have the option to buy/sell holiday.

• Health Cash Plan (reclaim costs for dental, physiotherapy, osteopathy and optical care)

• A range of tax-efficient salary sacrifice schemes including, electric vehicles, Cycle2Work, childcare and groceries

• Financial wellbeing platform - access to financial advisors and a range of retail discounts

• Learning and Development – An environment where we encourage your personal and professional growth, additionally supported by mentorship, external training and certification when needed.

• Wellbeing package adapted to the needs of our people. Regular sports, social activities, and lots of healthy snacks.

• Your work matters – We have an open door policy and value your opinion. Ideas are heard and genuinely considered.